Assistant Administrator Job Profile and Description
The job of the assistant administrator is not just to assist the functions of the organizations’ administrator. The assistant administrator also possesses a great number of individual functions as specified by the institution and as met by their qualifications. Their main role is to provide administrative support to the office or department within their domain.
Duties and Responsibilities
The following are the duties and responsibilities of the assistant administrator but are not only limited to it.
- Serves as the receiver of incoming communications, by phone or by mail and distributes them to the various staff within the institution.
- Maintains that the office equipments that are necessary for carrying out various daily tasks in the institution function effectively and sees to the replacement of these items as seen fit.
- Organizes the employees’ payroll and ensures that they receive their salary accurately and in a timely manner.
- Investigates and seek ways on solving problems pertaining to staff relations, assisting employees on arriving to amicable agreements while confronting sensitive issues with a confident, unbiased and relaxed manner.
- Checks on the recruitment and hiring operations of the institution performing strict adherence to the preset standards of the organization.
- Conducts accurate evaluation of the performance and productivity of the employees, particularly the newly hired while assisting them in their functions as seen fit.
- Assists evaluating the institution’s policies, gauging its validity and effectiveness and pinpointing the changes that are needed.
- Trains and supervises the newbie in the institution and provides continuing education to the old employees.
- Aids in designating positions to the employees and help in determining the various grounds for promotion.
- Serves as a valuable support system to the staff in carrying out daily tasks, from the menial to the complicated.
- Makes sure that all members of the institution adhere closely to the agreed-upon rules and standards of the organization.
- Handles the determination of job descriptions and qualifications needed for various positions inside the organization.
- Serves as an advocate of the employees by communicating grievances to the concerned members of the institution.
- Serves as part of the decision-making body pertaining to staffing needs of the institution.